Corporate Policies

Table of Contents

• Code of Conduct
• Web Presence Policy
• Young Attendees Policy

Code of Conduct

The CanGames Organization Board of Directors imposes the following Code of Conduct on all persons present on the property of the venue of a CanGames convention, other than employees of the venue, including without limit: attendees, visitors, dealers, volunteers and Committee members.

Statement of Purpose

1. CanGames intends its conventions to be family-friendly, inclusive social events.  This Code of Conduct has been adopted for the purpose of fostering a safe and supportive environment at the convention that will allow everyone to enjoy a positive experience and have a good time.

Positive Obligation

2. CanGames expects every person subject to this Code of Conduct to behave lawfully and places on every such person a positive obligation to act in a manner consistent with and that supports the purpose of the Code of Conduct.
3. CanGames acknowledges that certain games will deal with mature themes and may involve coarse language, but places a positive obligation on those participating in such games to maintain awareness of their environment and particularly to ensure children below the age of 13 are not exposed to such themes or language.
4. CanGames places a positive obligation on game masters who elect to run an event that will deal with mature themes and/or involve coarse language, and that will not be suitable for attendees of all ages, to so indicate within the description of their game and indicate the minimum age for which the game will be suitable.  CanGames reserves the right to not schedule such a game if it cannot be responsibly accommodated.

Inappropriate Conduct

5. Inappropriate conduct includes the excessive use of foul language, physical or verbal aggression or intimidation, lewd conduct, harassing behaviour such as humiliating, demeaning, slandering (including by making false accusations) or stalking, and discrimination whether on the basis of race, sex, disability, religion, sexual orientation, or gender identity.

Access to Police and Emergency Services

6. Nothing in this policy is intended to discourage any person from calling the police or other emergency service in an emergency.  A person calling the police or other emergency service shall thereafter as immediately as possible inform a member of the CanGames Committee and shall remain with a member of the CanGames Committee until the contacted service arrives on site.

Appropriate Dress

7. Every person subject to this Code of Conduct is expected to dress appropriately, and to not wear clothing, costumes, or other accoutrements that are designed to shock or offend.
8. Serving or past members of a military or police unit are entitled to wear their uniform, but the wearing of all other military, para-military or police uniforms or the like is discouraged and not permitted without the approval of CanGames.

Weapons

9. Weapons and weapon replicas, including those intended to be used as props within games, are not to be carried or displayed at the convention without the express permission of CanGames.
10. Item 9 is to be interpreted in a manner that does not infringe religious rights broadly recognized in Canada.

Etiquette

11. Recognizing the essential role of game masters to the success of the convention: within the context of a game, its game master may establish, interpret and apply the rules and parameters of the game as they see fit, free from undue debate or interference from the players, provided it is done in a manner consistent with the positive obligations set out in this Code of Conduct.
12. Recognizing that the full participation of players is essential to the success of a game and to the enjoyment of the game by all participants: players are expected to participate fully in a game which they have joined, until the conclusion of the game or such time as their participation is no longer necessary (e.g. if they have been eliminated from participation), unless subjected to or confronted by a contravention of this Code of Conduct or a personal situation (illness, emergency, etc.) that prevents their continued participation.

Administration

13. The Board of Directors of Cangames Organization shall appoint prior to a convention a Member of the Corporation to the office of Adjudicator.
14. Unless otherwise provided herein, the Adjudicator is the final authority for the interpretation and application of this Code of Conduct, and may decide any dispute or other matter arising in relation to the Code of Conduct.
15. Subject to the authority of the CanGames Adjudicator as provided in Item 14, interpretation and application of this Code of Conduct to any circumstances is delegated to the Chair of the Committee, who is authorized to sub-delegate that authority to members of the Committee.
16. Subject to the authority of the CanGames Adjudicator as provided in Item 14, and to the authority of the Chair of the Committee and any sub-delegates as provided in Item 15, the application of Item 11 to players in a game is sub-delegated to the game master provided the Chair of the Committee advises the game master and players in writing of the scope of authority and decision-making of the game master.
17. The requirement to provide advisories under Item 16 will be met if the advisories are made available on the CanGames web site or in the GM and Attendee registration packages or both.
18. CanGames reserves the right to eject any person from the venue and its property for a contravention of this Code of Conduct, including for illegal or inappropriate conduct.
19. A person ejected from the venue and its property as a result of a violation of the Code of Conduct is not entitled to a refund of any amount paid to permit their presence at the convention.

Public Statement of the Code of Conduct

20. 20. The Code of Conduct is to be published in the following form:
        CanGames is a family-friendly, inclusive social event and reserves the right to eject any person from the venue and its property for inappropriate or illegal conduct.  The CanGames Adjudicator is the final arbiter of any dispute arising from a contravention of this policy. Complaints under this policy should be brought to a member of the CanGames Committee, or to Convention staff at the Command Centre.   Inappropriate conduct includes the excessive use of foul language, physical or verbal aggression or intimidation, lewd conduct, harassing behaviour such as humiliating, demeaning, slandering (including by making false accusations) or stalking, and discrimination whether on the basis of race, sex, disability, religion, sexual orientation, or gender identity.   Nothing in this policy is intended to discourage any person from calling the police or other emergency service in an emergency. A person calling the police or other emergency service shall thereafter as immediately as possible inform a member of the CanGames Committee and shall remain with a member of the CanGames Committee until the contacted service arrives on site.

Approved this 28th day of November, 2018.
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Web Presence Policy

The CanGames Organization Board of Directors approves the use of the CanGames title online, on web and social media sites, according to the following guidelines:

General Guidelines on Web Presence

1. CanGames’ web presence is intended to further the goal of the Corporation of fostering social gaming, and the tone of content originating under the CanGames title is to be kept positive, inclusive and neutral.
   1. Positive: in the sense of portraying games, gamers and gaming in a positive light and of using open, welcoming and positive language.
   2. Inclusive: in the sense of not marginalizing individuals or groups, of not promoting one genre, style or approach to gaming over others, and of not portraying the gaming community as closed on the basis, especially, of age or sex.
   3. Neutral: in the sense of not promoting or disparaging specific games or rule sets, organizations or individuals.
2. The web presence is to be used to create energy and awareness of social gaming and its benefits, to create a community and to act as a hub for trustworthy and reliable information for gamers looking to participate in their local communities and in CanGames conventions and events.
3. The web presence is to be used to showcase CanGames conventions and events, to distribute information about upcoming events and to celebrate past events.

Guideline on Intellectual Property

4. CanGames intends to protect and promote its intellectual property, particularly its registered trade-marks. Careful attention must be given to the terms and conditions of any sites on which CanGames IP (other than the CanGames title itself) is intended to be used.
5. CanGames IP cannot be used, without specific Board approval, on any new site that presumes to give itself control over any content posted on the site.
6. The use of CanGames IP on any site should be reviewed if the terms and conditions of the site are changed.

Guideline on User Accounts

7. Any CanGames account on any site is the property of the Corporation, and the current userid and password of the account must be given to the Corporate Secretary when the account is first created and whenever the information is updated.

Guideline on Personal Information

8. The personal information, including images, of individuals should not be posted or otherwise distributed by CanGames without the permission of the individual and every reasonable precaution is to be taken to safeguard any personal information under CanGames’ control.

Guideline on Governance

9. Compliance with this policy is to be supervised by the Web Presence Director, who shall be appointed by the Board of Directors and shall preferably be a member of the Friends of CanGames.
10. The Web Presence Director shall: (1) make such determinations and decisions as are necessary to ensure compliance of the CanGames web presence with this policy, other than in respect of items 5 and 6, (2) shall liaise with all members of the Organizing Committee and Friends of CanGames who are generating web content under the CanGames title or managing the CanGames web presence on specific sites, and (3) shall report to the Board of Directors, when requested, on compliance with this policy and on its success in achieving its stated goals.

Approved the 3rd day of July, 2014.
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Young Attendees Policy

The CanGames Organization Board of Directors approves the attendance and participation in the CanGames Convention of attendees under 16 years of age under the following conditions:

General Requirements for Young Attendees

1. Youth under the age of 16 may only attend CanGames with the consent of a parent or guardian, and under such conditions as are set forth in this policy.
2. CanGames cannot and does not assume any responsibility for the direct supervision or care of young attendees.
3. Any attendee under the age of 16 must carry emergency contact information at all times, in a form accessible to Convention staff.

Youth Aged 13-15

4. Youth aged 13 to 15 may attend CanGames without a parent or guardian being present, and may participate in events and run games.

Children Aged 8-12

5. Children aged 8 to 12 may only attend CanGames if accompanied by a parent or guardian.
6. A child aged 8 to 12 may play in events designated as “children’s games” (game code C) without being supervised by a parent or guardian, but the parent or guardian must remain on site and be available at all times.
7. A child aged 8 to 12 may not play in an event that specifies “no children” in its description.
8. A child aged 8 to 12 may play in other events only if a parent or adult guardian is also registered to play in and participates in the same event.
9. A child aged 8 to 12 may assist a parent or guardian to run an event, but may not be the sole game master of an event without prior written approval of the Committee.

Children Under the Age of 8

10. Children under the age of 8 may attend CanGames without charge but may not participate in or participate in the running of any events.
11. A child under the age of 8 must be under the direct supervision of a parent or guardian at all times.

Unattended Children

12. CanGames will contact the authorities if an unattended child is found at the Convention and a parent or guardian cannot be located.

Approved the 3rd day of July, 2014.
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