Thank you for your interest in running a game at CanGames! The convention wouldn’t be possible without your efforts!
Step 1 – Register as a GM at the CONGREgATe site
Go to the new CONGREgATe website and sign up as a Game Master. You will only have to do this once and it will be carried over for future years. Please use the same email address for your badge purchases and your GM registration.
Step 2 – Add a Game
Now that you are registered, you can go to the front page of congregate under the INFO tab and click on the “Add Game” button. That will then show a page where you can submit the information about your game.
Game Type: Please select the category that best represents the game/session you’re submitting.
Game System: Please submit the name of the rules system you are using, such as D&D 5e, Diplomacy, or L’Art de la Guerre. The text box has auto-complete enabled and might make it easy to find the system.
Event Title: For RPGs or miniatures games this should be the name of the adventure/module/encounter that you’re running. For board games, just write the name of the board game.
Info/Description: Please provide a brief description of the game. There is a hardcoded maximum of 250 characters in this field.
Minimum/Maximum Players: Please tell us the minimum number of players for you to be able to run this game, and the maximum number of players you believe the game can reasonably accommodate.
Duration: We assume that all games will take a full session slot and will take up to 4 hours in total. For shorter games, you can select a 2-hour time-slot.
Number of Instances of Game: If you would like to run the same game during multiple time-slots, move the slider. For each instance of your game, select which time-slot If there’s a particular time slot you’d like to run this game, choose it here. We will try to accommodate all requests. If you’re adding more than one copy of a game, you can pick the preferred time slot for each copy.
Links/URLs: If there’s an external website with information (manufacturer’s website, rules, background, etc) about the game you’re running, you can provide it here.
Notes for Organizers: If there’s anything else you’d like to communicate to the event coordinators about this session. This won’t be visible to anyone other than you and the CanGames staff.
Image: We encourage everyone to include an image with their game. For published games, this is usually the book cover or box image. You can select from the existing image library or submit your own as a square image that is 640 x 640 if possible.
Step 3 – Wait for Event to be Approved
Once you have added your game, the event organizers for boardgames, miniatures, or RPGs will review them and get in contact with you if there are any problems. When they are approved, they will show up in the Congregate registration system and on the simple schedule on the CanGames website. You can monitor sign-ups on Congregate under the “My Events” tab.
Step 4 – Register as a Player (optional)
If you would also like to play games during the show, please also follow the steps to register as a player and buy a badge.
Step 5 – Run your Game
Please show up to your table at least 15 minutes before your game starts. If you expect to be late, please contact someone at the tournament desk. Please properly identify yourself and your game name, code, and time slot when contacting us.
At the start of your game, please get your sign-up sheet from the central lobby and check the players who showed up for your game. Players need to have a valid numbered badge in order to play. If absentee players are not there by start time then you can accept alternates from the sign-up list. If you are still missing players, you may get an orange cone from the tournament desk to indicate that you are looking for more players.
During the game, have some fun! You are here to have some friendly mayhem after all.
After your game, please bring your completed sign-up sheets to the Tournament Desk to receive a $5 GM token (one per day) if you had submitted a game before May 1st. You can use the GM token to purchase items at the bar, kitchen, marketplace, or the CanGames Cash Desk. Please note that you do not get change from a $5 GM token.