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Code of Conduct
Table of Contents
The CanGames Organization Board of Directors imposes the following Code of Conduct on all persons present on the property of the venue of a CanGames convention, other than employees of the venue, including without limit: attendees, visitors, dealers, volunteers and Committee members.
Statement of Purpose
- CanGames intends its conventions to be family-friendly, inclusive social events. This Code of Conduct has been adopted for the purpose of fostering a safe and supportive environment at the convention that will allow everyone to enjoy a positive experience and have a good time.
Positive Obligation
- CanGames expects every person subject to this Code of Conduct to behave lawfully and places on every such person a positive obligation to act in a manner consistent with and that supports the purpose of the Code of Conduct.
- CanGames acknowledges that certain games will deal with mature themes and may involve coarse language, but places a positive obligation on those participating in such games to maintain awareness of their environment and particularly to ensure children below the age of 13 are not exposed to such themes or language.
- CanGames places a positive obligation on game masters who elect to run an event that will deal with mature themes and/or involve coarse language, and that will not be suitable for attendees of all ages, to so indicate within the description of their game and indicate the minimum age for which the game will be suitable. CanGames reserves the right to not schedule such a game if it cannot be responsibly accommodated.
Inappropriate Conduct
- Inappropriate conduct includes the excessive use of foul language, physical or verbal aggression or intimidation, lewd conduct, harassing behaviour such as humiliating, demeaning, slandering (including by making false accusations) or stalking, and discrimination whether on the basis of race, sex, disability, religion, sexual orientation, or gender identity.
Access to Police and Emergency Services
- Nothing in this policy is intended to discourage any person from calling the police or other emergency service in an emergency. A person calling the police or other emergency service shall thereafter as immediately as possible inform a member of the CanGames Committee and shall remain with a member of the CanGames Committee until the contacted service arrives on site.
Appropriate Dress
- Every person subject to this Code of Conduct is expected to dress appropriately, and to not wear clothing, costumes, or other accoutrements that are designed to shock or offend.
- Serving or past members of a military or police unit are entitled to wear their uniform, but the wearing of all other military, para-military or police uniforms or the like is discouraged and not permitted without the approval of CanGames.
Weapons
- Weapons and weapon replicas, including those intended to be used as props within games, are not to be carried or displayed at the convention without the express permission of CanGames.
- Item 9 is to be interpreted in a manner that does not infringe religious rights broadly recognized in Canada.
Etiquette
- Recognizing the essential role of game masters to the success of the convention: within the context of a game, its game master may establish, interpret and apply the rules and parameters of the game as they see fit, free from undue debate or interference from the players, provided it is done in a manner consistent with the positive obligations set out in this Code of Conduct.
- Recognizing that the full participation of players is essential to the success of a game and to the enjoyment of the game by all participants: players are expected to participate fully in a game which they have joined, until the conclusion of the game or such time as their participation is no longer necessary (e.g. if they have been eliminated from participation), unless subjected to or confronted by a contravention of this Code of Conduct or a personal situation (illness, emergency, etc.) that prevents their continued participation.
Administration
- The Board of Directors of CanGames Organization shall appoint prior to a convention a Member of the Corporation to the office of Adjudicator.
- Unless otherwise provided herein, the Adjudicator is the final authority for the interpretation and application of this Code of Conduct, and may decide any dispute or other matter arising in relation to the Code of Conduct.
- Subject to the authority of the CanGames Adjudicator as provided in Item 14, interpretation and application of this Code of Conduct to any circumstances is delegated to the Chair of the Committee, who is authorized to sub-delegate that authority to members of the Committee.
- Subject to the authority of the CanGames Adjudicator as provided in Item 14, and to the authority of the Chair of the Committee and any sub-delegates as provided in Item 15, the application of Item 11 to players in a game is sub-delegated to the game master provided the Chair of the Committee advises the game master and players in writing of the scope of authority and decision-making of the game master.
- The requirement to provide advisories under Item 16 will be met if the advisories are made available on the CanGames web site or in the GM and Attendee registration packages or both.
- CanGames reserves the right to eject any person from the venue and its property for a contravention of this Code of Conduct, including for illegal or inappropriate conduct.
- A person ejected from the venue and its property as a result of a violation of the Code of Conduct is not entitled to a refund of any amount paid to permit their presence at the convention.
Public Statement of the Code of Conduct
- The Code of Conduct is to be published in the following form:
CanGames is a family-friendly, inclusive social event and reserves the right to eject any person from the venue and its property for inappropriate or illegal conduct. The CanGames Adjudicator is the final arbiter of any dispute arising from a contravention of this policy. Complaints under this policy should be brought to a member of the CanGames Committee, or to Convention staff at the Command Centre. Inappropriate conduct includes the excessive use of foul language, physical or verbal aggression or intimidation, lewd conduct, harassing behaviour such as humiliating, demeaning, slandering (including by making false accusations) or stalking, and discrimination whether on the basis of race, sex, disability, religion, sexual orientation, or gender identity. Nothing in this policy is intended to discourage any person from calling the police or other emergency service in an emergency. A person calling the police or other emergency service shall thereafter as immediately as possible inform a member of the CanGames Committee and shall remain with a member of the CanGames Committee until the contacted service arrives on site.
Approved this 28th day of November, 2018.
[(top)](https://cangames.ca/corporate-policies/#toc)
Web Presence Policy
The CanGames Organization Board of Directors approves the use of the CanGames title online, on web and social media sites, according to the following guidelines:
General Guidelines on Web Presence
- CanGames’ web presence is intended to further the goal of the Corporation of fostering social gaming, and the tone of content originating under the CanGames title is to be kept positive, inclusive and neutral.
- Positive: in the sense of portraying games, gamers and gaming in a positive light and of using open, welcoming and positive language.
- Inclusive: in the sense of not marginalizing individuals or groups, of not promoting one genre, style or approach to gaming over others, and of not portraying the gaming community as closed on the basis, especially, of age or sex.
- Neutral: in the sense of not promoting or disparaging specific games or rule sets, organizations or individuals.
- The web presence is to be used to create energy and awareness of social gaming and its benefits, to create a community and to act as a hub for trustworthy and reliable information for gamers looking to participate in their local communities and in CanGames conventions and events.
- The web presence is to be used to showcase CanGames conventions and events, to distribute information about upcoming events and to celebrate past events.
Guideline on Intellectual Property
- CanGames intends to protect and promote its intellectual property, particularly its registered trade-marks. Careful attention must be given to the terms and conditions of any sites on which CanGames IP (other than the CanGames title itself) is intended to be used.
- CanGames IP cannot be used, without specific Board approval, on any new site that presumes to give itself control over any content posted on the site.
- The use of CanGames IP on any site should be reviewed if the terms and conditions of the site are changed.
Guideline on User Accounts
- Any CanGames account on any site is the property of the Corporation, and the current userid and password of the account must be given to the Corporate Secretary when the account is first created and whenever the information is updated.
Guideline on Personal Information
- The personal information, including images, of individuals should not be posted or otherwise distributed by CanGames without the permission of the individual and every reasonable precaution is to be taken to safeguard any personal information under CanGames’ control.
Guideline on Governance
- Compliance with this policy is to be supervised by the Web Presence Director, who shall be appointed by the Board of Directors and shall preferably be a member of the Friends of CanGames.
- The Web Presence Director shall: (1) make such determinations and decisions as are necessary to ensure compliance of the CanGames web presence with this policy, other than in respect of items 5 and 6, (2) shall liaise with all members of the Organizing Committee and Friends of CanGames who are generating web content under the CanGames title or managing the CanGames web presence on specific sites, and (3) shall report to the Board of Directors, when requested, on compliance with this policy and on its success in achieving its stated goals.
Approved the 3rd day of July, 2014.
Young Attendees Policy
The CanGames Organization Board of Directors approves the attendance and participation in the CanGames Convention of attendees under 16 years of age under the following conditions:
General Requirements for Young Attendees
- Youth under the age of 16 may only attend CanGames with the consent of a parent or guardian, and under such conditions as are set forth in this policy.
- CanGames cannot and does not assume any responsibility for the direct supervision or care of young attendees.
- Any attendee under the age of 16 must carry emergency contact information at all times, in a form accessible to Convention staff.
Youth Aged 13-15
- Youth aged 13 to 15 may attend CanGames without a parent or guardian being present, and may participate in events and run games.
Children Aged 8-12
- Children aged 8 to 12 may only attend CanGames if accompanied by a parent or guardian.
- A child aged 8 to 12 may play in events designated as “children’s games” (game code C) without being supervised by a parent or guardian, but the parent or guardian must remain on site and be available at all times.
- A child aged 8 to 12 may not play in an event that specifies “no children” in its description.
- A child aged 8 to 12 may play in other events only if a parent or adult guardian is also registered to play in and participates in the same event.
- A child aged 8 to 12 may assist a parent or guardian to run an event, but may not be the sole game master of an event without prior written approval of the Committee.
Children Under the Age of 8
- Children under the age of 8 may attend CanGames without charge but may not participate in or participate in the running of any events.
- A child under the age of 8 must be under the direct supervision of a parent or guardian at all times.
Unattended Children
- CanGames will contact the authorities if an unattended child is found at the Convention and a parent or guardian cannot be located.
Approved the 3rd day of July, 2014.
[(top)](https://cangames.ca/corporate-policies/#toc)
General Privacy Policy
The CanGames Organization Board of Directors requires that personal information collected by or on behalf of CanGames be used only in accordance with this policy. For the purposes of this policy, the term “CanGames” when used without further qualifiers is to be given its broadest reasonable meaning and will include the Corporation and an Organizing Committee. Collection by CanGames means collection by any member of the Corporation, any member of an Organizing Committee or by any staff or volunteer working for the Corporation, for the Organizing Committee, or at Convention.
Application of this Policy
- Any person who collects personal information for or on behalf of CanGames must review this policy prior to collecting such personal information and agrees to be bound by this policy.
- The obligations under this policy survive a person’s association with CanGames.
- Personal information obtained from a public source is exempted from this policy.
General Guidelines on Personal Information
- Personal information collected by or on behalf of CanGames becomes property of CanGames Organization.
- Information collected by CanGames is to be used only for the purpose or purposes for which it was collected.
- CanGames may collect personal information in order to effectively communicate with a person and demographic information in order to tailor communications with a person, and to understand and improve services to the gaming community as a whole.
- The purpose or purposes for which personal information is collected shall be determined and recorded prior to any personal information being collected.
- CanGames will not collect personal information for any commercial purpose.
- CanGames will remove a person’s personal information from its records on written request of that person.
Care and Control of Personal Information
- CanGames will take reasonable precautions to safeguard personal information and avoid it becoming known or available to third parties.
- Personal information is to be stored on Corporate and Organizing Committee devices only, in a limited number of copies (primary storage and backup) as determined by the purpose or purposes for which the information was collected.
- Personal information may be kept in more than one database, if provided to CanGames for more than one purpose (e.g. attendee mailing list and GM contact information).
- Personal information in a CanGames database is not to be accessed or used for a private purpose.
- CanGames will dispose of personal information when its purpose or purposes have been served.
- CanGames may release personal information where required to do so by law.
- CanGames may release a person’s personal information where permitted to do so by that person.
Networking
- Attendees wishing to contact other attendees may request another person’s contact information from CanGames; with the requestor’s permission, CanGames may provide the requestor’s contact information to the person the requestor was attempting to contact. CanGames will not provide the other person’s personal information to the requestor.
Images
- Images of a person are considered to be personal information for the purposes of this policy.
Information Relating to a Person Under 18 Years Old
- If CanGames has reason to believe a person is under the age of 18 years, it will not release that person’s personal information unless required to do so by law, and will accept a request under section 9 made by that person or by that person’s parent or legal guardian.
Public Statement of the Privacy Policy
- The Privacy Policy is to be published in the following form:
CanGames will collect personal information such as your name and contact information in order to effectively communicate with you, and may request additional personal information (such as demographic information collected by survey) in order to tailor services to you and/or to understand and improve services to the gaming community as a whole. CanGames will not make your personal information available to any third party without your express permission, and will not use your personal information for any commercial purpose.
Approved the 18th day of February, 2015.